BYLAWS FOR THE ROTARY CLUB OF THE UPPER ROGUE (EAGLE POINT)
ARTICLE I DEFINITIONS
1. RCUR: Rotary Club of the Upper Rogue, Inc., Upper Rogue Rotary
2. Board: The Governing Board of this club.
3. Director: A member of this club's Board of Directors.
4. Member: A member, other than an honorary member, of this club.
5. RI: Rotary International.
6. Year: The twelve-month period that begins on 1 July.
ARTICLE 2 BOARDS
The governing body of this club shall be the board consisting of at least six (6) members of this
club, namely, the president, president-elect, president-nominee, past president, secretary, and
the treasurer. At the discretion of the board, also added can be up to four (4) directors, elected
in accordance with article 3, section 1 of these bylaws, and the immediate past president.
ARTICLE 3 ELECTIONS OF DIRECTORS AND OFFICERS
Section 1 – At a regular meeting one month prior to the meeting for election of officers, the
presiding officer shall ask for nominations by members of the club for president-nominee,
secretary, treasurer, and two (2) directors, if the board has approved at large directors. The
nominations may be presented by a nominating committee or by members from the floor, by
either or by both as a club may determine. If it is determined to use a nominating committee,
such committee shall be appointed as the club may determine. The nominations duly made
shall be placed on a ballot in alphabetical order under each office and shall be voted for at the
annual meeting. The candidates for president-nominee, secretary, and treasurer receiving a
majority of the votes shall be declared elected to their respective offices. The two (2)
candidates for director receiving a majority of the votes shall be declared elected as directors.
Section 2 – A vacancy in the board or any office shall be filled by action of club president, upon
review of the board and Club.
Section 3 – A vacancy in the position of any officer-elect or director-elect shall be filled by
action of the president-elect, upon review of the board-elect and club.
ARTICLE 4 DUTIES OF OFFICERS
Section 1 – President. It shall be the duty of the president to preside at meetings of the club and
the board and to perform other duties that ordinarily pertain to the office of president. The
president shall serve as the past president on the board the year following their term.
Section 2 – President-elect. It shall be the duty of the president-elect to serve as a director and
to perform such other duties as may be prescribed by the president or the board. The
president-elect shall perform the duties of president when needed. The president-elect shall
become president after their term is over, July 1 of the next Rotary year.
Section 3 –-President-Nominee. It shall be the duty of the president-nominee to serve as a
director and to perform such other duties as may be prescribed by the president or the
board. The president-nominee shall perform the duties of president-elect when needed. The
president-nominee shall become president-elect after their term is over, July 1 of the next
Rotary year.
Section 4 – Secretary. It shall be the duty of the secretary to keep membership records; record
attendance at meetings; send out notices of club, board, and committee meetings; record
and preserve the minutes of such meetings; report as required to RI, including the semiannual
reports of membership on 1 January and 1 July of each year, which shall include per capita
dues for all members and prorated dues for active members who have been elected to
membership in the club since the start of the July or January semiannual reporting period;
report changes in membership; provide the monthly attendance report, which shall be made
to the district governor within 15 days of the last meeting of the month; collect and remit RI
official magazine subscriptions; and perform other duties as usually pertain to the office of
secretary.
Section 5 – Treasurer. It shall be the duty of the treasurer to have custody of all funds, accounting
for it to the club annually and at any other time upon demand by the board, and to perform
other duties as pertains to the office of treasurer. Upon retirement from office, the treasurer
shall turn over to the incoming treasurer or to the president all funds, books of accounts, or
any other club property.
ARTICLE 5 MEETINGS
Section 1 – Annual Meeting. An annual meeting of this club shall be held no later than
December 31st of each year. Election of officers and directors to serve for the ensuing year
shall take place at the annual meeting. .
Section 2 – The regular weekly meetings of this club shall be held on Tuesdays at 7:00am.
Due notice of any changes in or canceling of the regular meeting shall be given to all
members of the club. All members excepting an honorary member (or member excused
pursuant to the standard Rotary club constitution) in good standing in this club, on the day of
the regular meeting, must be counted as present or absent, and attendance must be
evidenced by the member’s being present for at least fifty (50) percent of the time devoted
to the regular meeting, either at this club or at any other Rotary club, or as otherwise provided
in the standard Rotary club constitution, article 9, sections 1 and 2.
Section 3 – One-third of the membership shall constitute a quorum at the annual and regular
meetings of this club.
Section 4 – Regular meetings of the board shall be held at least month. Special meetings of the
board shall be called by the president, whenever deemed necessary, or upon the request of
two (2) directors, due notice having been given.
Section 5 – A majority of the directors shall constitute a quorum of the board.
ARTICLE 6 FEES AND DUES
Section 1 – The admission fee shall be determined by the board annually to be paid before the
applicant can qualify as a member, except as provided for in the standard Rotary club
constitution, article 11.
Section 2 – The membership dues shall be set by the board annually and payable semiannually
on the first day of July and of January, with the understanding that a portion of each
semiannual payment shall be applied to each member’s subscription to the RI official
magazine.
ARTICLE 7 METHOD OF VOTING
The business of this club shall be transacted by viva voce* vote except the election of officers
and directors, which shall be by ballot. The board may determine that a specific resolution be
considered by ballot rather than by viva voce vote.
___________________
(Note: Viva voce vote is defined as when club voting is conducted by vocal assent)
ARTICLE 8 FIVE AVENUES OF SERVICE
The five Avenues of Service are the philosophical and practical framework for the work of this
Rotary club. They are Club Service, Vocational Service, Community Service, International
Service, and New Generations (also to be known as Youth Development) This club will be active
in each of the four Avenues of Service.
ARTICLE 9 COMMITTEES
Club committees are charged with carrying out the annual and long-range goals of the club
based on the five Avenues of Service. The president-elect, president, president-nominee and
immediate past president should work together to ensure continuity of leadership and
succession planning. When feasible, committee members should be appointed to the same
committee for three years to ensure consistency. The president is responsible for appointing
committee members to fill vacancies, appointing committee chairs, and conducting planning
meetings prior to the start of the year in office. It is recommended that the chair have previous
experience as a member of the committee. Standing committees should be appointed as
follows:
• Membership
This committee should develop and implement a comprehensive plan for the
recruitment and retention of members.
• Youth Development
This committee should develop and implement plans to provide youth development
programs in the community. Activities should include RYLA, student of the month, Four
Way Speech contest and working with the Interact Club.
• Club Administration
This committee should conduct activities associated with the effective operation of the
club.
• Service Projects
This committee should develop and implement educational, humanitarian, and
vocational projects that address the needs of its community and communities in other
countries.
• Finance
This committee should develop and implement plans to support the club and club’s
community foundation financially through fund development efforts. The committee shall
also review the club’s budget, making recommendations to the board and treasurer when
needed.
Additional ad hoc committees may be appointed as needed.
(a) The president shall be ex officio a member of all committees and, as such, shall have all the
privileges of membership thereon.
(b) Each committee shall transact its business as is delegated to it in these bylaws and such
additional business as may be referred to it by the president or the board. Except where special
authority is given by the board, such committees shall not take action until a report has been
made and approved by the board.
(c) Each chair shall be responsible for regular meetings and activities of the committee, shall
supervise and coordinate the work of the committee, and shall report to the board on all
committee activities.
ARTICLE 10 DUTIES OF COMMITTEES
The duties of all committees shall be established and reviewed by the president for his or her
year. In declaring the duties of each, the president shall reference to appropriate RI materials.
The service projects committee will consider the Avenues of Vocational Service, Community
Service, International Service and Youth Development, when developing plans for the year.
Each committee shall have a specific mandate, clearly defined goals, and action plans
established by the beginning of each year for implementation during the course of the year. It
shall be the primary responsibility of the president-elect to provide the necessary leadership to
prepare a recommendation for club committees, mandates, goals, and plans for presentation
to the board in advance of the commencement of the year as noted above.
ARTICLE 11 LEAVES OF ABSENCE
Upon written application to the board, setting forth good and sufficient cause, leave of absence
may be granted excusing a member from attending the meetings of the club for a specified
length of time.
__________________
(Note: Such leave of absence does operate to prevent a forfeiture of membership; it does not
operate to give the club credit for the member’s attendance. Unless the member attends a
regular meeting of some other club, the excused member must be recorded as absent except
that absence authorized under the provisions of the Standard Rotary Club Constitution is not
computed in the attendance record of the club.)
ARTICLE 12 FINANCES
Section 1 – Prior to the beginning of each fiscal year, the board shall prepare a budget of
estimated income and expenditures for the year, which shall stand as the limit of expenditures
for these purposes, unless otherwise ordered by action of the board. The budget shall be
broken into two separate parts: one in respect of club operations and one in respect of
charitable/service operations.
Section 2 – The treasurer shall deposit all club funds in a bank, named by the board. The club
funds shall be divided into two separate parts: club operations and service projects.
Section 3 – All bills shall be paid by the treasurer or other authorized officer only when approved
by two other officers or directors.
Section 4 – A thorough review of all financial transactions by a qualified person shall be made
once each year.
Section 5 – Officers having charge or control of club funds shall give bond as required by the
board for the safe custody of the funds of the club, cost of bond to be borne by the club.
Section 6 – The fiscal year of this club shall extend from 1 July to 30 June, and for the collection
of members' dues shall be divided into two (2) semiannual periods extending from 1 July to 31
December, and from 1 January to 30 June. The payment of per capita dues and RI official
magazine subscriptions shall be made on 1 July and 1 January of each year on the basis of
the membership of the club on those dates.
ARTICLE 13 METHOD OF ELECTING MEMBERS
Section 1 – The name of a prospective member, proposed by an active member of the club,
shall be submitted to the board, through the club secretary. A transferring or former member
of another club may be proposed to active membership by the former club. The proposal
shall be kept confidential except as otherwise provided in this procedure.
Section 2 – The board shall ensure that the proposal meets all the classification and membership
requirements of the standard Rotary club constitution.
Section 3 – The board shall approve or disapprove the proposal within 30 days of its submission
and shall notify the proposer, through the club secretary, of its decision.
Section 4 – If the decision of the board is favorable, the prospective member shall be informed
of the purposes of Rotary and of the privileges and responsibilities of membership, following
which the prospective member shall be requested to sign the membership proposal form and
to permit his or her name and proposed classification to be published to the club.
Section 5 – If no written objection to the proposal, stating reasons, is received by the board from
any member (other than honorary) of the club within seven (7) days following publication of
information about the prospective member, that person, upon payment of the admission fee
(if not honorary membership), as prescribed in these bylaws, shall be considered to be
elected to membership.
If any such objection has been filed with the board, it shall vote on this matter at its next
meeting. If approved despite the objection, the proposed member, upon payment of the
admission fee (if not honorary membership), shall be considered to be elected to
membership.
Section 6 – Following the election, the president shall arrange for the new member's induction,
membership card, and new member Rotary literature. In addition, the president or secretary
will report the new member information to RI and the president will assign a member to assist
with the new member's assimilation to the club as well as assign the new member to a club
project or function.
Section 7 – The club may elect, in accordance with the standard Rotary club constitution,
honorary members proposed by the board.
ARTICLE 14 RESOLUTIONS
The club shall not consider any resolution or motion to commit the club on any matter until the
board has considered it. Such resolutions or motions, if offered at a club meeting, shall be
referred to the board without discussion
ARTICLE 15 ORDERS OF BUSINESS
The president shall adopt an meeting order of business annually and present it to the board prior
taking over as president.
ARTICLE 16 AMENDMENTS
These bylaws may be amended at any regular meeting, a quorum being present, by a twothirds
vote of all members present, provided that notice of such proposed amendment shall
have been mailed to each member at least ten (10) days before such meeting. No amendment
or addition to these bylaws can be made which is not in harmony with the standard Rotary club
constitution and with the constitution and bylaws of RI.
The undersigned Club President and Club Secretary herewith certify the above bylaws as true
and identical to the one adopted by the Governing Board of the Rotary Club of the Upper
Rogue, Inc. (Eagle Point) on the _______________day of the ___________________________month,
1. RCUR: Rotary Club of the Upper Rogue, Inc., Upper Rogue Rotary
2. Board: The Governing Board of this club.
3. Director: A member of this club's Board of Directors.
4. Member: A member, other than an honorary member, of this club.
5. RI: Rotary International.
6. Year: The twelve-month period that begins on 1 July.
ARTICLE 2 BOARDS
The governing body of this club shall be the board consisting of at least six (6) members of this
club, namely, the president, president-elect, president-nominee, past president, secretary, and
the treasurer. At the discretion of the board, also added can be up to four (4) directors, elected
in accordance with article 3, section 1 of these bylaws, and the immediate past president.
ARTICLE 3 ELECTIONS OF DIRECTORS AND OFFICERS
Section 1 – At a regular meeting one month prior to the meeting for election of officers, the
presiding officer shall ask for nominations by members of the club for president-nominee,
secretary, treasurer, and two (2) directors, if the board has approved at large directors. The
nominations may be presented by a nominating committee or by members from the floor, by
either or by both as a club may determine. If it is determined to use a nominating committee,
such committee shall be appointed as the club may determine. The nominations duly made
shall be placed on a ballot in alphabetical order under each office and shall be voted for at the
annual meeting. The candidates for president-nominee, secretary, and treasurer receiving a
majority of the votes shall be declared elected to their respective offices. The two (2)
candidates for director receiving a majority of the votes shall be declared elected as directors.
Section 2 – A vacancy in the board or any office shall be filled by action of club president, upon
review of the board and Club.
Section 3 – A vacancy in the position of any officer-elect or director-elect shall be filled by
action of the president-elect, upon review of the board-elect and club.
ARTICLE 4 DUTIES OF OFFICERS
Section 1 – President. It shall be the duty of the president to preside at meetings of the club and
the board and to perform other duties that ordinarily pertain to the office of president. The
president shall serve as the past president on the board the year following their term.
Section 2 – President-elect. It shall be the duty of the president-elect to serve as a director and
to perform such other duties as may be prescribed by the president or the board. The
president-elect shall perform the duties of president when needed. The president-elect shall
become president after their term is over, July 1 of the next Rotary year.
Section 3 –-President-Nominee. It shall be the duty of the president-nominee to serve as a
director and to perform such other duties as may be prescribed by the president or the
board. The president-nominee shall perform the duties of president-elect when needed. The
president-nominee shall become president-elect after their term is over, July 1 of the next
Rotary year.
Section 4 – Secretary. It shall be the duty of the secretary to keep membership records; record
attendance at meetings; send out notices of club, board, and committee meetings; record
and preserve the minutes of such meetings; report as required to RI, including the semiannual
reports of membership on 1 January and 1 July of each year, which shall include per capita
dues for all members and prorated dues for active members who have been elected to
membership in the club since the start of the July or January semiannual reporting period;
report changes in membership; provide the monthly attendance report, which shall be made
to the district governor within 15 days of the last meeting of the month; collect and remit RI
official magazine subscriptions; and perform other duties as usually pertain to the office of
secretary.
Section 5 – Treasurer. It shall be the duty of the treasurer to have custody of all funds, accounting
for it to the club annually and at any other time upon demand by the board, and to perform
other duties as pertains to the office of treasurer. Upon retirement from office, the treasurer
shall turn over to the incoming treasurer or to the president all funds, books of accounts, or
any other club property.
ARTICLE 5 MEETINGS
Section 1 – Annual Meeting. An annual meeting of this club shall be held no later than
December 31st of each year. Election of officers and directors to serve for the ensuing year
shall take place at the annual meeting. .
Section 2 – The regular weekly meetings of this club shall be held on Tuesdays at 7:00am.
Due notice of any changes in or canceling of the regular meeting shall be given to all
members of the club. All members excepting an honorary member (or member excused
pursuant to the standard Rotary club constitution) in good standing in this club, on the day of
the regular meeting, must be counted as present or absent, and attendance must be
evidenced by the member’s being present for at least fifty (50) percent of the time devoted
to the regular meeting, either at this club or at any other Rotary club, or as otherwise provided
in the standard Rotary club constitution, article 9, sections 1 and 2.
Section 3 – One-third of the membership shall constitute a quorum at the annual and regular
meetings of this club.
Section 4 – Regular meetings of the board shall be held at least month. Special meetings of the
board shall be called by the president, whenever deemed necessary, or upon the request of
two (2) directors, due notice having been given.
Section 5 – A majority of the directors shall constitute a quorum of the board.
ARTICLE 6 FEES AND DUES
Section 1 – The admission fee shall be determined by the board annually to be paid before the
applicant can qualify as a member, except as provided for in the standard Rotary club
constitution, article 11.
Section 2 – The membership dues shall be set by the board annually and payable semiannually
on the first day of July and of January, with the understanding that a portion of each
semiannual payment shall be applied to each member’s subscription to the RI official
magazine.
ARTICLE 7 METHOD OF VOTING
The business of this club shall be transacted by viva voce* vote except the election of officers
and directors, which shall be by ballot. The board may determine that a specific resolution be
considered by ballot rather than by viva voce vote.
___________________
(Note: Viva voce vote is defined as when club voting is conducted by vocal assent)
ARTICLE 8 FIVE AVENUES OF SERVICE
The five Avenues of Service are the philosophical and practical framework for the work of this
Rotary club. They are Club Service, Vocational Service, Community Service, International
Service, and New Generations (also to be known as Youth Development) This club will be active
in each of the four Avenues of Service.
ARTICLE 9 COMMITTEES
Club committees are charged with carrying out the annual and long-range goals of the club
based on the five Avenues of Service. The president-elect, president, president-nominee and
immediate past president should work together to ensure continuity of leadership and
succession planning. When feasible, committee members should be appointed to the same
committee for three years to ensure consistency. The president is responsible for appointing
committee members to fill vacancies, appointing committee chairs, and conducting planning
meetings prior to the start of the year in office. It is recommended that the chair have previous
experience as a member of the committee. Standing committees should be appointed as
follows:
• Membership
This committee should develop and implement a comprehensive plan for the
recruitment and retention of members.
• Youth Development
This committee should develop and implement plans to provide youth development
programs in the community. Activities should include RYLA, student of the month, Four
Way Speech contest and working with the Interact Club.
• Club Administration
This committee should conduct activities associated with the effective operation of the
club.
• Service Projects
This committee should develop and implement educational, humanitarian, and
vocational projects that address the needs of its community and communities in other
countries.
• Finance
This committee should develop and implement plans to support the club and club’s
community foundation financially through fund development efforts. The committee shall
also review the club’s budget, making recommendations to the board and treasurer when
needed.
Additional ad hoc committees may be appointed as needed.
(a) The president shall be ex officio a member of all committees and, as such, shall have all the
privileges of membership thereon.
(b) Each committee shall transact its business as is delegated to it in these bylaws and such
additional business as may be referred to it by the president or the board. Except where special
authority is given by the board, such committees shall not take action until a report has been
made and approved by the board.
(c) Each chair shall be responsible for regular meetings and activities of the committee, shall
supervise and coordinate the work of the committee, and shall report to the board on all
committee activities.
ARTICLE 10 DUTIES OF COMMITTEES
The duties of all committees shall be established and reviewed by the president for his or her
year. In declaring the duties of each, the president shall reference to appropriate RI materials.
The service projects committee will consider the Avenues of Vocational Service, Community
Service, International Service and Youth Development, when developing plans for the year.
Each committee shall have a specific mandate, clearly defined goals, and action plans
established by the beginning of each year for implementation during the course of the year. It
shall be the primary responsibility of the president-elect to provide the necessary leadership to
prepare a recommendation for club committees, mandates, goals, and plans for presentation
to the board in advance of the commencement of the year as noted above.
ARTICLE 11 LEAVES OF ABSENCE
Upon written application to the board, setting forth good and sufficient cause, leave of absence
may be granted excusing a member from attending the meetings of the club for a specified
length of time.
__________________
(Note: Such leave of absence does operate to prevent a forfeiture of membership; it does not
operate to give the club credit for the member’s attendance. Unless the member attends a
regular meeting of some other club, the excused member must be recorded as absent except
that absence authorized under the provisions of the Standard Rotary Club Constitution is not
computed in the attendance record of the club.)
ARTICLE 12 FINANCES
Section 1 – Prior to the beginning of each fiscal year, the board shall prepare a budget of
estimated income and expenditures for the year, which shall stand as the limit of expenditures
for these purposes, unless otherwise ordered by action of the board. The budget shall be
broken into two separate parts: one in respect of club operations and one in respect of
charitable/service operations.
Section 2 – The treasurer shall deposit all club funds in a bank, named by the board. The club
funds shall be divided into two separate parts: club operations and service projects.
Section 3 – All bills shall be paid by the treasurer or other authorized officer only when approved
by two other officers or directors.
Section 4 – A thorough review of all financial transactions by a qualified person shall be made
once each year.
Section 5 – Officers having charge or control of club funds shall give bond as required by the
board for the safe custody of the funds of the club, cost of bond to be borne by the club.
Section 6 – The fiscal year of this club shall extend from 1 July to 30 June, and for the collection
of members' dues shall be divided into two (2) semiannual periods extending from 1 July to 31
December, and from 1 January to 30 June. The payment of per capita dues and RI official
magazine subscriptions shall be made on 1 July and 1 January of each year on the basis of
the membership of the club on those dates.
ARTICLE 13 METHOD OF ELECTING MEMBERS
Section 1 – The name of a prospective member, proposed by an active member of the club,
shall be submitted to the board, through the club secretary. A transferring or former member
of another club may be proposed to active membership by the former club. The proposal
shall be kept confidential except as otherwise provided in this procedure.
Section 2 – The board shall ensure that the proposal meets all the classification and membership
requirements of the standard Rotary club constitution.
Section 3 – The board shall approve or disapprove the proposal within 30 days of its submission
and shall notify the proposer, through the club secretary, of its decision.
Section 4 – If the decision of the board is favorable, the prospective member shall be informed
of the purposes of Rotary and of the privileges and responsibilities of membership, following
which the prospective member shall be requested to sign the membership proposal form and
to permit his or her name and proposed classification to be published to the club.
Section 5 – If no written objection to the proposal, stating reasons, is received by the board from
any member (other than honorary) of the club within seven (7) days following publication of
information about the prospective member, that person, upon payment of the admission fee
(if not honorary membership), as prescribed in these bylaws, shall be considered to be
elected to membership.
If any such objection has been filed with the board, it shall vote on this matter at its next
meeting. If approved despite the objection, the proposed member, upon payment of the
admission fee (if not honorary membership), shall be considered to be elected to
membership.
Section 6 – Following the election, the president shall arrange for the new member's induction,
membership card, and new member Rotary literature. In addition, the president or secretary
will report the new member information to RI and the president will assign a member to assist
with the new member's assimilation to the club as well as assign the new member to a club
project or function.
Section 7 – The club may elect, in accordance with the standard Rotary club constitution,
honorary members proposed by the board.
ARTICLE 14 RESOLUTIONS
The club shall not consider any resolution or motion to commit the club on any matter until the
board has considered it. Such resolutions or motions, if offered at a club meeting, shall be
referred to the board without discussion
ARTICLE 15 ORDERS OF BUSINESS
The president shall adopt an meeting order of business annually and present it to the board prior
taking over as president.
ARTICLE 16 AMENDMENTS
These bylaws may be amended at any regular meeting, a quorum being present, by a twothirds
vote of all members present, provided that notice of such proposed amendment shall
have been mailed to each member at least ten (10) days before such meeting. No amendment
or addition to these bylaws can be made which is not in harmony with the standard Rotary club
constitution and with the constitution and bylaws of RI.
The undersigned Club President and Club Secretary herewith certify the above bylaws as true
and identical to the one adopted by the Governing Board of the Rotary Club of the Upper
Rogue, Inc. (Eagle Point) on the _______________day of the ___________________________month,