BYLAWS FOR THE ROTARY CLUB OF THE UPPER ROGUE (EAGLE POINT)

ARTICLE I DEFINITIONS

1. RCUR: Rotary Club of the Upper Rogue, Inc., Upper Rogue Rotary

2. Board: The Governing Board of this club.

3. Director: A member of this club's Board of Directors.

4. Member: A member, other than an honorary member, of this club.

5. RI: Rotary International.

6. Year: The twelve-month period that begins on 1 July.

ARTICLE 2 BOARDS

The governing body of this club shall be the board consisting of at least six (6) members of this

club, namely, the president, president-elect, president-nominee, past president, secretary, and

the treasurer. At the discretion of the board, also added can be up to four (4) directors, elected

in accordance with article 3, section 1 of these bylaws, and the immediate past president.

ARTICLE 3 ELECTIONS OF DIRECTORS AND OFFICERS

Section 1 – At a regular meeting one month prior to the meeting for election of officers, the

presiding officer shall ask for nominations by members of the club for president-nominee,

secretary, treasurer, and two (2) directors, if the board has approved at large directors. The

nominations may be presented by a nominating committee or by members from the floor, by

either or by both as a club may determine. If it is determined to use a nominating committee,

such committee shall be appointed as the club may determine. The nominations duly made

shall be placed on a ballot in alphabetical order under each office and shall be voted for at the

annual meeting. The candidates for president-nominee, secretary, and treasurer receiving a

majority of the votes shall be declared elected to their respective offices. The two (2)

candidates for director receiving a majority of the votes shall be declared elected as directors.

Section 2 – A vacancy in the board or any office shall be filled by action of club president, upon

review of the board and Club.

Section 3 – A vacancy in the position of any officer-elect or director-elect shall be filled by

action of the president-elect, upon review of the board-elect and club.

ARTICLE 4 DUTIES OF OFFICERS

Section 1 – President. It shall be the duty of the president to preside at meetings of the club and

the board and to perform other duties that ordinarily pertain to the office of president. The

president shall serve as the past president on the board the year following their term.

Section 2 – President-elect. It shall be the duty of the president-elect to serve as a director and

to perform such other duties as may be prescribed by the president or the board. The

president-elect shall perform the duties of president when needed. The president-elect shall

become president after their term is over, July 1 of the next Rotary year.

Section 3 –-President-Nominee. It shall be the duty of the president-nominee to serve as a

director and to perform such other duties as may be prescribed by the president or the

board. The president-nominee shall perform the duties of president-elect when needed. The

president-nominee shall become president-elect after their term is over, July 1 of the next

Rotary year.

Section 4 – Secretary. It shall be the duty of the secretary to keep membership records; record

attendance at meetings; send out notices of club, board, and committee meetings; record

and preserve the minutes of such meetings; report as required to RI, including the semiannual

reports of membership on 1 January and 1 July of each year, which shall include per capita

dues for all members and prorated dues for active members who have been elected to

membership in the club since the start of the July or January semiannual reporting period;

report changes in membership; provide the monthly attendance report, which shall be made

to the district governor within 15 days of the last meeting of the month; collect and remit RI

official magazine subscriptions; and perform other duties as usually pertain to the office of

secretary.

Section 5 – Treasurer. It shall be the duty of the treasurer to have custody of all funds, accounting

for it to the club annually and at any other time upon demand by the board, and to perform

other duties as pertains to the office of treasurer. Upon retirement from office, the treasurer

shall turn over to the incoming treasurer or to the president all funds, books of accounts, or

any other club property.

ARTICLE 5 MEETINGS

Section 1 – Annual Meeting. An annual meeting of this club shall be held no later than

December 31st of each year. Election of officers and directors to serve for the ensuing year

shall take place at the annual meeting. .

Section 2 – The regular weekly meetings of this club shall be held on Tuesdays at 7:00am.

Due notice of any changes in or canceling of the regular meeting shall be given to all

members of the club. All members excepting an honorary member (or member excused

pursuant to the standard Rotary club constitution) in good standing in this club, on the day of

the regular meeting, must be counted as present or absent, and attendance must be

evidenced by the member’s being present for at least fifty (50) percent of the time devoted

to the regular meeting, either at this club or at any other Rotary club, or as otherwise provided

in the standard Rotary club constitution, article 9, sections 1 and 2.

Section 3 – One-third of the membership shall constitute a quorum at the annual and regular

meetings of this club.

Section 4 – Regular meetings of the board shall be held at least month. Special meetings of the

board shall be called by the president, whenever deemed necessary, or upon the request of

two (2) directors, due notice having been given.

Section 5 – A majority of the directors shall constitute a quorum of the board.

ARTICLE 6 FEES AND DUES

Section 1 – The admission fee shall be determined by the board annually to be paid before the

applicant can qualify as a member, except as provided for in the standard Rotary club

constitution, article 11.

Section 2 – The membership dues shall be set by the board annually and payable semiannually

on the first day of July and of January, with the understanding that a portion of each

semiannual payment shall be applied to each member’s subscription to the RI official

magazine.

ARTICLE 7 METHOD OF VOTING

The business of this club shall be transacted by viva voce* vote except the election of officers

and directors, which shall be by ballot. The board may determine that a specific resolution be

considered by ballot rather than by viva voce vote.

___________________

(Note: Viva voce vote is defined as when club voting is conducted by vocal assent)

ARTICLE 8 FIVE AVENUES OF SERVICE

The five Avenues of Service are the philosophical and practical framework for the work of this

Rotary club. They are Club Service, Vocational Service, Community Service, International

Service, and New Generations (also to be known as Youth Development) This club will be active

in each of the four Avenues of Service.

ARTICLE 9 COMMITTEES

Club committees are charged with carrying out the annual and long-range goals of the club

based on the five Avenues of Service. The president-elect, president, president-nominee and

immediate past president should work together to ensure continuity of leadership and

succession planning. When feasible, committee members should be appointed to the same

committee for three years to ensure consistency. The president is responsible for appointing

committee members to fill vacancies, appointing committee chairs, and conducting planning

meetings prior to the start of the year in office. It is recommended that the chair have previous

experience as a member of the committee. Standing committees should be appointed as

follows:

• Membership

This committee should develop and implement a comprehensive plan for the

recruitment and retention of members.

• Youth Development

This committee should develop and implement plans to provide youth development

programs in the community. Activities should include RYLA, student of the month, Four

Way Speech contest and working with the Interact Club.

• Club Administration

This committee should conduct activities associated with the effective operation of the

club.

• Service Projects

This committee should develop and implement educational, humanitarian, and

vocational projects that address the needs of its community and communities in other

countries.

• Finance

This committee should develop and implement plans to support the club and club’s

community foundation financially through fund development efforts. The committee shall

also review the club’s budget, making recommendations to the board and treasurer when

needed.

Additional ad hoc committees may be appointed as needed.

(a) The president shall be ex officio a member of all committees and, as such, shall have all the

privileges of membership thereon.

(b) Each committee shall transact its business as is delegated to it in these bylaws and such

additional business as may be referred to it by the president or the board. Except where special

authority is given by the board, such committees shall not take action until a report has been

made and approved by the board.

(c) Each chair shall be responsible for regular meetings and activities of the committee, shall

supervise and coordinate the work of the committee, and shall report to the board on all

committee activities.

ARTICLE 10 DUTIES OF COMMITTEES

The duties of all committees shall be established and reviewed by the president for his or her

year. In declaring the duties of each, the president shall reference to appropriate RI materials.

The service projects committee will consider the Avenues of Vocational Service, Community

Service, International Service and Youth Development, when developing plans for the year.

Each committee shall have a specific mandate, clearly defined goals, and action plans

established by the beginning of each year for implementation during the course of the year. It

shall be the primary responsibility of the president-elect to provide the necessary leadership to

prepare a recommendation for club committees, mandates, goals, and plans for presentation

to the board in advance of the commencement of the year as noted above.

ARTICLE 11 LEAVES OF ABSENCE

Upon written application to the board, setting forth good and sufficient cause, leave of absence

may be granted excusing a member from attending the meetings of the club for a specified

length of time.

__________________

(Note: Such leave of absence does operate to prevent a forfeiture of membership; it does not

operate to give the club credit for the member’s attendance. Unless the member attends a

regular meeting of some other club, the excused member must be recorded as absent except

that absence authorized under the provisions of the Standard Rotary Club Constitution is not

computed in the attendance record of the club.)

ARTICLE 12 FINANCES

Section 1 – Prior to the beginning of each fiscal year, the board shall prepare a budget of

estimated income and expenditures for the year, which shall stand as the limit of expenditures

for these purposes, unless otherwise ordered by action of the board. The budget shall be

broken into two separate parts: one in respect of club operations and one in respect of

charitable/service operations.

Section 2 – The treasurer shall deposit all club funds in a bank, named by the board. The club

funds shall be divided into two separate parts: club operations and service projects.

Section 3 – All bills shall be paid by the treasurer or other authorized officer only when approved

by two other officers or directors.

Section 4 – A thorough review of all financial transactions by a qualified person shall be made

once each year.

Section 5 – Officers having charge or control of club funds shall give bond as required by the

board for the safe custody of the funds of the club, cost of bond to be borne by the club.

Section 6 – The fiscal year of this club shall extend from 1 July to 30 June, and for the collection

of members' dues shall be divided into two (2) semiannual periods extending from 1 July to 31

December, and from 1 January to 30 June. The payment of per capita dues and RI official

magazine subscriptions shall be made on 1 July and 1 January of each year on the basis of

the membership of the club on those dates.

ARTICLE 13 METHOD OF ELECTING MEMBERS

Section 1 – The name of a prospective member, proposed by an active member of the club,

shall be submitted to the board, through the club secretary. A transferring or former member

of another club may be proposed to active membership by the former club. The proposal

shall be kept confidential except as otherwise provided in this procedure.

Section 2 – The board shall ensure that the proposal meets all the classification and membership

requirements of the standard Rotary club constitution.

Section 3 – The board shall approve or disapprove the proposal within 30 days of its submission

and shall notify the proposer, through the club secretary, of its decision.

Section 4 – If the decision of the board is favorable, the prospective member shall be informed

of the purposes of Rotary and of the privileges and responsibilities of membership, following

which the prospective member shall be requested to sign the membership proposal form and

to permit his or her name and proposed classification to be published to the club.

Section 5 – If no written objection to the proposal, stating reasons, is received by the board from

any member (other than honorary) of the club within seven (7) days following publication of

information about the prospective member, that person, upon payment of the admission fee

(if not honorary membership), as prescribed in these bylaws, shall be considered to be

elected to membership.

If any such objection has been filed with the board, it shall vote on this matter at its next

meeting. If approved despite the objection, the proposed member, upon payment of the

admission fee (if not honorary membership), shall be considered to be elected to

membership.

Section 6 – Following the election, the president shall arrange for the new member's induction,

membership card, and new member Rotary literature. In addition, the president or secretary

will report the new member information to RI and the president will assign a member to assist

with the new member's assimilation to the club as well as assign the new member to a club

project or function.

Section 7 – The club may elect, in accordance with the standard Rotary club constitution,

honorary members proposed by the board.

ARTICLE 14 RESOLUTIONS

The club shall not consider any resolution or motion to commit the club on any matter until the

board has considered it. Such resolutions or motions, if offered at a club meeting, shall be

referred to the board without discussion

ARTICLE 15 ORDERS OF BUSINESS

The president shall adopt an meeting order of business annually and present it to the board prior

taking over as president.

ARTICLE 16 AMENDMENTS

These bylaws may be amended at any regular meeting, a quorum being present, by a twothirds

vote of all members present, provided that notice of such proposed amendment shall

have been mailed to each member at least ten (10) days before such meeting. No amendment

or addition to these bylaws can be made which is not in harmony with the standard Rotary club

constitution and with the constitution and bylaws of RI.

The undersigned Club President and Club Secretary herewith certify the above bylaws as true

and identical to the one adopted by the Governing Board of the Rotary Club of the Upper

Rogue, Inc. (Eagle Point) on the _______________day of the ___________________________month,